HEALTH AND SAFETY POLICY
STATEMENT OF INTENT
It is our policy to carry out our activities in such a way as to ensure so far as is reasonably practicable, the health, safety and welfare of our employees and all persons likely to be affected by our activities including the general public where appropriate. We will co-operate and co-ordinate with partnerships, contractors, sub-contractors, employers, Hampshire County Council departments and the occupiers and owners of premises and land where we are commissioned to work in order to pursue our Health and Safety Policy aims.
Our aims are to:
Provide and maintain a safe and healthy working environment ensuring the welfare of all persons
Maintain control of health and safety risks arising from our activities
Comply with statutory requirements as a minimum standard of safety
Consult with all staff on matters affecting their health, safety and welfare
Provide and maintain safe systems, equipment and machinery
Ensure safe handling, storage and use of substances
Provide appropriate information, instruction and supervision for everyone
Ensure staff are suitably trained and competent to do their work safely
Continually develop a safety culture to remove or reduce the possibility of accidents, injuries and ill-health
Assess risks, record significant findings and monitor safety arrangements
Review and revise safety policies and procedures periodically and when circumstances may introduce a requirement to amend or improve arrangements
Develop and maintain a positive health and safety culture through regular communication and consultation with employees and their representatives on health and safety matters
Our health and safety management system has been developed to ensure that the above commitments can be met. All staff and governors will be instrumental in its implementation.
The overall responsibility for health and safety at South Wonston Primary School is held by Hampshire County Council who will:
Ensure that health and safety has a high profile
Ensure adequate resources for health and safety are made available
Consult and advise staff regarding health and safety requirements & arrangements
Periodically monitor and review local health and safety arrangements
The responsible manager for the premises is the Headteacher who will act to:
Develop a safety culture throughout the school.
Consult staff and provide information, training and instruction so that staff are able to perform their various tasks safely and effectively
Assess and control risk on the premises as part of everyday management
Ensure a safe and healthy environment and provide suitable welfare facilities
Make operational decisions regarding health and safety
Ensure periodic safety tours and inspections are carried out
Ensure significant hazards are assessed and risks are managed to prevent harm
Ensure staff are aware of their health and safety responsibilities
Periodically update governing body as appropriate
Produce, monitor and periodically review all local safety policies and procedures
All Staff (including volunteers)
All staff have a statutory obligation to co-operate with the requirements of this policy and to take care of their own health and safety and that of others affected by their activities by:
Supporting the school health and safety arrangements
Ensuring their own work area remains safe at all times
Not interfering with health and safety arrangements or misusing equipment
Complying with all safety procedures, whether written or verbally advised, for their own protection and the protection of those who may be affected by their actions
Reporting safety concerns to their staff representative or other appropriate person
Reporting any incident that has led, or could have led to damage or injury
Assisting in investigations due to accidents, dangerous occurrences or near-misses
Not acting or omitting to act in any way that may cause harm or ill-health to others
The Site manager is responsible for undertaking a wide range of typical health and safety related duties on behalf of, and under the direction of the responsible manager. He is to work within the parameters of any provided training and in accordance with risk assessments and the on-site safe working practices. He is to work within his level of competence and seek appropriate guidance and direction from the headteacher and/or the Children’s Services Health & Safety Team as required.
On-Site Health & Safety Co-ordinator/Officer
The on-site health & safety co-ordinator to the school will manage, advise and co-ordinate local safety matters on behalf of, and under the direction of the responsible manager. He is to work within his level of competence and seek appropriate guidance and direction from the headteacher and/or the Children’s Services Health & Safety Team as required.
All Teachers & Supervisors
The responsibility of applying local safety procedures on a day-to-day basis rests with the teachers and supervisors. Where any new process or operation is introduced in the area of their responsibility, they are to liaise appropriately so that the associated risks are assessed and any precautions deemed necessary are implemented. They are to ensure that all new members of staff under their control are instructed in their own individual responsibilities with regards to health and safety, and they will appropriately monitor those new staff. They are to make periodic inspections of their areas of responsibility, taking prompt remedial action where necessary to control risk.
Fire Safety Co-ordinator
The Site Manager is the fire safety co-ordinator who is the competent person for fire safety on the premises and acts on behalf of the responsible manager. He is to attend the fire safety co-ordinator training course and refresh this training every three years. The fire safety co-ordinator is responsible for the local management and completion of day-to-day fire safety related duties and upkeep of the fire safety manual.
The fire safety co-ordinator is to work within their level of competence and seek appropriate guidance and direction from the responsible headteacher and/or the Children’s Services Health & Safety Team and the Property Services Fire Team as required.
Health & Safety Representative
The premises health and safety representative (whether a member of staff who is union appointed, or non-union and locally nominated) will represent the staff with regard to their health and safety at work. He/she is expected to promote a positive safety culture throughout the premises and carry out the health and safety duties appropriate to their role in accordance with current guidance and legislative requirements.
Legionella Competent Person
The Site Manager is the nominated competent person for Legionella on the premises and acts on behalf of the headteacher to provide the necessary competence to enable Legionella to be managed safely. He is to annually complete the Legionella e-learning course and all training records are to be retained.
The Legionella competent person will ensure that all periodic and exceptional recording, flushing, cleaning and general Legionella management tasks are correctly completed and recorded in accordance with departmental and corporate requirements. He will advise the headteacher of any condition or situation relating to Legionella which may affect the safety of any premises users. He is to work within their level of competence and seek appropriate guidance and direction from the headteacher and/or Property Services as required.
Asbestos Nominated Responsible Person
The Site Manager is the nominated responsible person for asbestos on the premises and acts on behalf of the headteacher to provide the necessary competence to enable asbestos to be managed safely in accordance with the Corporate Procedure.
The asbestos competent person will ensure that all staff have a reasonable awareness of asbestos management and dangers. He is to ensure that the appropriate staff are competent in the use of the asbestos register and that asbestos is managed in accordance with departmental and corporate requirements. He will advise the headteacher of any condition or situation relating to asbestos which may affect the safety of any premises users. He is to work within his level of competence and seek appropriate guidance and direction from the headteacher and/or the Children’s Services Health & Safety Team as required.
The on-site trained accident investigator is the Headteacher who will lead on all accident investigations in accordance with departmental and corporate procedures.
The following arrangements for health and safety have been developed in accordance with the Management of Health and Safety at Work Regulations 1999. These arrangements set out all the health and safety provisions for South Wonston Primary School and are to be used alongside other current schools procedures & policies.
In carrying out their normal functions, it is the duty of all managers and staff to act and do everything possible to prevent injury and ill-health to others. This will be achieved in so far as is reasonably practicable, by the implementation of these arrangements and procedures.
Accident/Incident Reporting & Investigation
The on-site management, reporting and investigation of accidents, incidents and near misses is carried out in accordance with the corporate policy requirements.
Any accident, incident or injury involving staff, visitors, contractors, and the more serious accidents/incidents to children are to be reported and recorded on the HCC Accident/incident reporting form (on line or via the paper version available from the School Office). If the paper version is used then it will need to be added on to the on line system as soon as practical.
A copy of the completed form is then automatically sent to Children’s Services Health & Safety Team the person reporting the incident and the manager will receive a request to carry out an investigation and a link to record this on. The purpose and intended outcome of the investigation is to identify the immediate and underlying causes of the accident so as to be able to implement appropriate measures to prevent reoccurrence.
Minor accidents to pupils are to be recorded in the Accidents log located in the Medical Room or the Lunchtime Minor Injuries book kept in the Lunchtime boxes that are taken to the playground each lunchtime.
The more serious accidents that are notifiable to the Health & Safety Executive (HSE) will be notified to the Children’s Services Health & Safety Team for them to report. A copy of the form will then created by CSHST and sent to the HSE.
The headteacher will ensure that the governing body is appropriately informed of all incidents of a serious nature. All accident/incident reports will be monitored by the Safeguarding Governor for trend analysis in order that repetitive causal factors may be identified to prevent reoccurrences.
Premises hirers and community/extended service/third party users must report all incidents related to unsafe premises or equipment to the school staff, who will appropriately report and investigate each incident. Incidents related to the user’s own organised activities are to be reported by them in line with their own reporting procedures.
Asbestos management on site is controlled by the Nominated Responsible Person. The asbestos register as issued by the Asbestos Team is located at the School Office and is to be shown to all contractors who may need to carry out work on site. Contractors must sign the register as evidence of sighting prior to being permitted to commence any work on site.
The Responsible Manager and the Nominated Responsible Person must complete the asbestos checklist relevant to their role (one for each role) when they are appointed. Copies of these must be retained with the asbestos register.
Any changes to the premises’ structure that may affect the asbestos register information will be notified to the Asbestos Team in order that the asbestos register may be updated accordingly.
Under no circumstances must staff drill or affix anything to walls that may disturb materials without first checking the register and/or obtaining approval from the nominated responsible person.
Any damage to any structure that possibly contains asbestos, which is known or identified during inspection, should be immediately reported to the headteacher and/or the asbestos nominated responsible person who will immediately act to cordon off the affected area and contact the Asbestos Team for guidance. Any contractor suspected to be carrying out any unauthorised work on the fabric of the building should be immediately stopped from working and immediately reported to the responsible manager/headteacher and/or asbestos competent person.
Community Users/Lettings/Extended Services
The headteacher will ensure that:
Third parties and other extended service users operate under hire agreements
A risk assessment for the activity is completed
The premises is safe for use and is always inspected prior to, and after each use
Means of general access and egress are safe for use by all users
All provided equipment is safe for use
Fire escape routes and transit areas are safe and clear of hazards
Hirers/users are formally made aware of fire safety procedures and equipment
Contractors on Site
It is recommended HCC registered contractors are always to be used for contractual work on the premises. Where non-HCC registered contractors may be required or selected for use then appropriate safe selection procedures are to be used to ascertain competence prior to engaging their services.
All contractors must report to the School Office where they will be asked to sign the visitors book and asbestos register. All contractors must be issued with the local written contractor induction brief that includes all relevant details of fire safety procedures & local safety arrangements. The Admin Officer or the Site Manager will go through the Contractors Briefing Sheet before any work can commence.
Host staff are responsible for monitoring work areas and providing appropriate supervision, moreso where the contractor’s work may directly affect staff and pupils on the premises.
All safety management and risk assessments for curriculum based activities will be carried out by class teachers and relevant subject teachers using the appropriate codes of practice and safe working procedural guidance for Design & Technology, Science, Music, Physical Education & Sport, Art, Swimming and Drama as issued by CLEAPSS, HIAS and Hampshire County Council. Heads of Department and the appropriate subject teachers will be responsible for local risk management and ensuring that maintenance of equipment and premises in their areas of the curriculum are managed safely following the appropriate guidance.
Display Screen Equipment
All users must complete the display screen equipment e-learning course every year without exception. All users must carry out periodic workstation assessments using CSAF-001 Workstation Assessment Form. Workstation assessments will be actioned as necessary by line managers and routinely reviewed at intervals not exceeding three years.
The headteacher will ensure that:
Only authorised and competent persons are permitted to install or repair equipment
Where 13-amp sockets are in use, only one plug per socket is permitted
Equipment is not to be used if found to be defective in any way
Defective equipment is to be reported & immediately taken out of use until repaired
All portable electrical equipment will be inspected/tested annually
Equipment testing/inspection can only be carried out by a competent person.
The competent person to be used is Hooper Services Limited
Private electrical equipment is not to be brought onto the premises or used unless its use is approved by management and it has been tested
New equipment must be advised to the responsible manager/headteacher in order that it can be added to future PAT testing schedules
Any defective or suspected defective equipment, systems of work, fittings etc must be reported to the Site Manager and attended to as soon as possible.
General emergency evacuation for non-fire related emergencies is to be carried out in accordance with the school emergency evacuation plan. The school has a fire emergency plan for fire related emergencies and an emergency evacuation plan for all non-fire emergencies.
All staff will receive a copy of the emergency evacuation plan at induction, and they will be periodically provided with updated information as the emergency evacuation plan is routinely reviewed and amendments are introduced.
Personal Emergency Evacuation Plans are to be completed, provided and exercised for any vulnerable persons to be able to ensure safe, assisted evacuation in the event of an emergency incident.
Arrangements regarding fire safety are set out in the Fire Safety Manual. The fire safety co-ordinator is the competent person for fire safety on the premises and is the immediate point of contact for all fire safety related enquiries on site.
The headteacher will ensure through the fire safety co-ordinator that:
All staff complete the mandatory fire safety induction e-learning course every year
Fire safety procedures are readily available for all staff to read
Fire safety information is provided to all staff at induction and periodically thereafter
Fire safety notices are posted in the key areas of the building close to the fire points
Evacuation routes and assembly points are clearly identified
Staff are aware of their own responsibilities for knowing the location of fire points and fire exits. They should also know the location of the assembly point in the event of fire
All staff are familiar with the flammable potential of materials and substances that they use and exercise maximum care in their use, especially with those marked flammable
Fire evacuation procedures, fire safety training and fire alarm testing are carried out in accordance with corporate guidance and the premises fire safety manual
The fire risk assessment is reviewed annually by the fire safety co-ordinator and amended as new hazards or required amendments are identified
Arrangements regarding first aid provision are set out in the First Aid Policy. The names and locations of the first aid trained staff on site are listed in the first aid policy and also clearly signposted around the school.
First aid is never to be administered by anyone except first aid trained staff with in-date training certification, operating within the parameters of their training.
The school has an automated external Defibrillator that is kept in the Medical room.
All general equipment requiring statutory inspection and/or testing on site (eg. boilers, hoists, lifting equipment, local exhaust ventilation, PE equipment, climbing apparatus) will be inspected by appropriate competent contractors as provided by the term contractor under PBRS arrangements, or as locally arranged.
Equipment is not to be used if found to be defective in any way. Defective equipment is to be reported and immediately taken out of use until repairs can be carried out.
Glass and glazing on site has been surveyed and risk assessed to ensure that it is suitable safety glass for the area in which the glazing is located, this includes taking account for the activities undertaken and types of children at the school. The survey and assessment are kept electronically in TeacherPool on the Schools Intranet and is reviewed when there are changes to the premises.
Tidiness, cleanliness and efficiency are essential factors in the promotion of good health and safety. The following conditions are to be adhered to at all times:
All corridors and passageways are kept free from obstruction
Shelves in storerooms and cupboards are stacked neatly and not overloaded
Floors are kept clean and dry, and free from slip and trip hazards
Emergency exits and fire doors are not obstructed in any way
Supplies are stored safely in their correct locations
Rubbish and litter are cleaned and removed at the end of each working day
Poor housekeeping or hygiene conditions are immediately reported
Hazardous substances, materials, chemicals and cleaning liquids are not permitted to be used or brought into use on site unless a documented COSHH assessment has been undertaken by the trained COSHH assessor, and the product has been approved for safe use on site by the responsible manager/headteacher. The premises COSHH assessor acting on behalf of the headteacher is the Site Manager.
When using a harmful substance, whether it is a material, cleaning fluid or chemical substance, staff must ensure that adequate precautions are taken to prevent ill-health in accordance with the COSHH assessment completed for that hazardous substance. Staff must never attempt to use a harmful substance unless adequately trained to do so, and then only when using the safe working practices and protective equipment identified in the COSHH assessment.
All hazardous substances are to be stored in the secure and signed storage when not in use which is in the Cleaners Cupboard for this premises. This is to remain locked at all times.
Inspections and Monitoring
Daily monitoring of the premises, through working routines and staff awareness, is expected to identify general safety concerns and issues which should be immediately recorded in the premises defect book and reported to the Site Manager.
Routine documented inspections of the premises will be carried out every half ter. Inspection findings are to be recorded on the locally adapted CSAF-005/CSAF-010(A/B/C) Premises Safety Inspection Checklist.
Defects identified during these routine documented inspections are to be immediately reported to the Headteacher and recorded in the defect book. Any identified high level risks or safety management concerns are to be actioned at by alerting the Schools Admin Officer and /or the Headteacher.
It is the schools responsibility that the termly H&S web monitoring form is completed is by the Headteacher. This monitoring form will focus on different areas each term and is an integral part of the School and CSHST monitoring programmes.
The main kitchen area is only to be used by authorised staff in accordance with the identified safe working procedures. Authority and procedures for local management of the main kitchen is HC3S. Any persons not normally authorised but wishing to enter the kitchen area must gain approval prior to entry and must strictly adhere to the kitchen safe working practices.
Legionella management on site is controlled by the Legionella competent person who will manage and undertake all procedures regarding Legionella in accordance with Hampshire County Council policy and guidance. Records of all related training, flushing, temperature monitoring, cleaning and defects are to be retained for auditing purposes.
Lone working increases the risks to the individual and as such needs to be kept to a minimum (both in terms of the frequency of lone working and the time spent undertaking the activity). To further reduce the risks lone workers should not undertake hazardous tasks whilst working alone, e.g.:
Working at Height
Using hazardous equipment/tools (i.e. hedge trimmers)
When lone working is undertaken it must only take place:
With the Headteacher’s approval
And be in accordance with the Corporate Lone Working Procedure where staff have been appropriately categorised and control measures have been identified and put into place.
Moving and Handling
All staff must complete the moving and handling e-learning course every year without exception. Staff are not permitted to regularly handle or move unreasonably heavy or awkward items, equipment or children unless they have attended specific moving and handling training and/or have been provided with mechanical aids in order to work safely.
Any significant moving and handling tasks are to be specifically risk assessed in order that training requirements and mechanical aids can be accurately determined to ensure that the task is carried out safely. The Site manager is expected to undertake regular physical work which would typically include significant moving and handling, so therefore he must attend a formal moving and handling course specific to the work requirements.
Arrangements regarding off-site activities are managed in accordance with the Outdoor Education Service’s procedures and guidance. (EVOLVE)
Provision of Information
The headteacher will ensure that information systems are established so that staff are periodically provided with information regarding safety arrangements on the premises. These systems are through staff meetings, minutes of meetings and email distribution, signature based receipt of information.
Local health and safety advice is available from the Site Manager and the Children’s Services Health & Safety Team can provide both general and specialist advice.
The Health and Safety Law poster is displayed in the area outside the main office.
General risk assessment management will be co-ordinated by the Site Manager in accordance with guidance contained in the Children’s Services Safety Guidance Procedure SGP 01-07.
Risk assessments must be undertaken for all areas where a significant risk is identified or a possibility of such risk exists.
The trained risk assessor on site who is the Site Manager will oversee the correct completion of risk assessments as appropriate. Risk assessments will be carried out by those staff with the appropriate knowledge and understanding in each area of work.
All risk assessments and associated control measures are to be approved by the headteacher or their delegated member of staff prior to implementation.
Completed risk assessments are listed in the Risk Register and will be reviewed periodically in accordance with each risk assessment’s review date as listed for review in the premises bring-up diary system.
For the purposes of this policy smoking includes e-cigarettes/vaporizers
Smoking is not permitted on the premises.
Stress & Wellbeing
South Wonston Primary School is committed to promoting high levels of health and wellbeing and recognises the importance of identifying & reducing workplace stressors.
Stress management through risk assessment and appropriate consultation with staff will be periodically reviewed and acted upon in accordance with the Children’s Services’ and Health & Safety Executive’s Management Standards, guidance and requirements.
Arrangements regarding on-site traffic safety are based on the findings from the traffic on site checklist and are set out in the Traffic Management Plan.
These measures have then been shared with staff and the relevant provisions communicated to parents/visitors.
Health and safety induction training will be provided and recorded for all new staff/volunteers in accordance the with New Staff Induction Checklist.
The headteacher is responsible for ensuring that all staff/volunteers are provided with adequate information, instruction and training regarding their safety at work. A training needs analysis will be carried out from which a comprehensive health and safety training plan will be developed and maintained to ensure health and safety training is effectively managed for all staff who require it.
All staff will be provided with following as a minimum training provision:
Induction training regarding all the requirements of this health and safety policy
Appropriate local training regarding risk assessments and safe working practices
Updated training and information following any significant health and safety change
Specific training commensurate to their own role and activities
Periodic refresher training that will not exceed three yearly intervals
Appropriate annual e-learning courses to meet HCC mandatory corporate training requirements
Training records are held by Admin Officer who is responsible for co-ordinating all health and safety training requirements, maintaining the health and safety training plan, and managing the planning of refresher training for all staff.
Violent, aggressive, threatening or intimidating behaviour towards staff, whether verbal, written, electronic or physical, will not be tolerated at South Wonston Primary School
Staff must report all such violent and aggressive incidents to ensure that there is an awareness of potential issues and/or injuries, and so as to enable incidents to be appropriately investigated so that reasonable actions may be taken to support those involved and reduce the risk of similar incidents occurring in the future.
Violent incident reporting is completely confidential. Violent and aggressive incidents are to be reported using incident reporting system.
All visitors must initially report to the main reception where they will be provided with the key health, safety and fire safety information to enable them to act appropriately and safely in the event of an incident.
Visitors to the premises will be provided with a visitors badge, asked to sign the visitors book and given a copy of the Safety Leaflet to read.
Where there are vulnerable persons (young, pregnant, those with a disability, those with temporary or permanent medical conditions etc) working or visiting the premises, a risk assessment will be completed and appropriate procedures implemented to ensure their health, safety and welfare whilst on site.
Work at Height
Work at height is always to be undertaken in accordance with the Corporate policy on Work at Height. At South Wonston Primary School general work at height will be undertaken in accordance with the on-site generic risk assessment for work at height which identifies general requirements and safe working practices. Specific or higher risk tasks will be carried out in accordance with a specific risk assessment for that task.
The competent person for work at height on the premises who has attended the Caretaker Support Service Ladder & Stepladder Safety half-day course is the Site Manager and he is authorised to:
Use steps, stepladders and leaning ladders in accordance with their training
Provide step stool instructional training briefs to staff in accordance with SGP 23-08
Provide stepladder and steps training to staff using the Children’s Services Stepladder & Steps Safety user training presentation
Carry out periodic inspections of all on-site ladders, stepladders and podium steps
Remove access equipment from use if defective or considered inappropriate for use
The competent person for work at height and all other staff are not permitted to use any other access equipment for work at height without specific training. This includes the use of scaffolding, mobile towers and mobile elevated work platforms.
Children’s Services staff will not be permitted to work on roofs, unless they have suitable edge protection and safe access arrangements.
Work at height on the premises is only permitted to take place under the following conditions:
Any work to be carried out at height must be underpinned by a risk assessment
Access equipment selected for work at height must be selected by the competent person and only used as specified in the risk assessment
Any staff working at height must be appropriately trained to use the access equipment
Staff are not to improvise or use alternative access methods of their own choice
Use of any furniture, including tables and chairs, is forbidden for any work at height
Staff may only use step stools if they have received a local instructional training brief
Staff may only use stepladders if they have attended the Ladder stepladder training or have received training from the ladder and stepladder competent person (using the CSHST Ladder presentation).
Staff may only use leaning ladders if they have personally attended the Caretaker Support Service Ladder & Stepladder Safety half-day course within every three years
Any safety concerns about a work at height task must be raised prior to work starting
Access equipment used on site such as ladders and stepladders must only be that provided and are never to be lent to, or borrowed from third parties or contractors
Contractors working at height are to be appropriately supervised and must only use their own access equipment
Step ladders are situated around the school and are labelled with their location. It is the responsibility of staff to ensure that these step ladders are used properly and are returned to their storage area at the end of use. If the step ladder in is defective it must be immediately reported to the Site Manager and removed from use to safeguard other users.
A. Supporting Pupils with Medical Conditions
B. Child Protection Policy
C. Emergency Evacuation Plan
D. Fire Safety Manual
E. First Aid Policy
G. On-Site Security Policy & Procedure
I. Traffic Management Plan
J. Corporate Lone Working Policy
K. Corporate Legionellas Policy
Reviewed January 2020